Administration Manager
Skills
About This Role
Key Responsibilities
- Oversee office facilities, including workspace setup, maintenance, vendor relationships, and security to provide a safe and productive environment.
- Manage office supplies, equipment procurement, and inventory control to ensure resources are available and cost-effective.
- Coordinate office moves, seating arrangements, and workspace optimization efforts.
Administrative Operations & Process Management
- Develop, document, and implement standard operating procedures for administrative functions to improve consistency and efficiency.
- Manage vendor contracts and service agreements, ensuring timely renewals, accurate billing, and performance tracking.
- Oversee mail, reception, and general administrative services, ensuring high levels of service and responsiveness.
Team Leadership & Staff Development
- Supervise administrative team members, including hiring, training, performance management, and workload coordination.
- Foster a collaborative, customer-focused culture and provide coaching to develop skills and improve service delivery.
Budgeting & Expense Management
- Assist with preparing and managing the administrative budget, tracking expenses, and identifying cost-saving opportunities.
- Review and approve invoices, expense reports, and purchase requests in accordance with company policies.
Records, Compliance & Risk Management
- Maintain accurate physical and electronic records, ensure proper filing systems, and support data retention and privacy requirements.
- Support compliance with internal policies, health and safety regulations, and any applicable local laws.
- Coordinate with legal, HR, and other departments on matters related to contracts, insurance, and risk mitigation.
Event Coordination & Stakeholder Support
- Plan and coordinate internal events, meetings, and business travel logistics to support organizational needs.
- Serve as a primary contact for internal stakeholders and external vendors, ensuring timely resolution of administrative issues.
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