Admin Supervisor
Skills
About This Role
Role Description
This is a full-time, on-site Admin Supervisor role based in Dubai.
The Admin Supervisor will oversee administrative operations, coordinate workflows, and manage daily office tasks to ensure efficiency.
Responsibilities
include handling customer inquiries, preparing and managing budgets, planning schedules, and ensuring smooth communication channels within the team and with clients.
The role also involves analyzing operational processes and implementing improvements for overall productivity.
Board Support
Schedule, coordinate and handle logistics of monthly board meetings (in coordination with admin assistant)
Prepare and circulate meeting agendas (in coordination with admin assistant)
Strategic & Board Oversight
Develop board meeting agenda and strategic direction
Present reports to the board
Monitor implementation of board decision
Webinar & Program Oversight
Proposing relevant webinar topics
Identify qualified speakers and coordinate communication with them.
Support the selection and confirmation of webinar moderators.
Review of post-event reports and performance metrics
Ensure educational quality and professional standards
Conduct pre-event runs (in coordination with admin assistant)
Communications
Approve social media content
Review announcements before publication
Manage the alliances email inbox.
Manage WhatsApp community group and respond to WhatsApp messages (in coordination with admin assistant)
Supervise Administrative Assistant
Conduct monthly performance check-ins
Delegate tasks and monitor completion
Approve leave requests
Ensure operational efficiency
Reporting & Growth
Prepare quarterly performance reports where required
Monitor membership growth
General & Operational administration
Represent alliance in external meetings and events
Support logistics for in-person meetings (in coordination with admin assistant)
Oversee vendor supply updates and ensure timely payment follow-up with Finance
Oversee implementation of Secretary General directives and provide consolidated reporting when required.
Supervise institutional partnerships and ensure proper governance and follow-up of agreements.
Represent the alliance in major exhibitions, conferences and strategic engagements.
Qualifications
- Strong Communication and Customer Service skills to effectively interact with clients and the team.
- Bachelor's degree in Business Administration, Management, or a related field is preferred.
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