ADMIN SERVICES ASSISTANT 3 - PROCUREMENT AND COMPLIANCE SUPPORT - 09052026-80865

State of Tennessee Job Information

Qualifications

• Education and Experience: Graduation from an accredited college or university with a bachelor's degree AND experience equivalent to three years of increasingly responsible full-time professional staff administrative experience.
• Substitution of Experience for Education: Qualifying full-time increasingly responsible sub professional, paraprofessional, or professional experience may be substituted for the required education, on a year-for-year basis, to a maximum of four years.
• Substitution of Education for Experience: Additional graduate coursework in public administration, business administration, or other acceptable field may be substituted for the required experience, on a year-for-year basis, to a maximum of two years.
• OR
• Two years of increasingly responsible professional administrative services experience with the State of Tennessee.

Overview

Responsibilities

• Assist in drafting, reviewing, tracking, and maintaining TACN Procurement to include quotes, requests for purchase, purchase orders, and invoices.
• Ensuring for accuracy, completeness, and adherence to division and departmental standards.
• Review and process incoming support documentation from radio technicians from across the state to include Lidar and Radar Recertications, fuel delivery tickets, and vendor sign-in sheets.
• Maintain organized fling systems, both electronic and physical, ensuring accuracy, accessibility, and compliance with contracts and state retention standards.
• Support statewide vehicle equipment inventory efforts by coordinating with Vehicles Servicers shops to track, document, and update equipment assignments.
• Ensure accurate, up-to-date inventory records, enabling reliable accountability, development planning, and lifecycle management.
• Maintain comprehensive inventory control by monitory equipment status, managing surplus and replacement processes, and providing regular inventory reporting to agency leadership.
• Ensure sim card data is submitted to the FirstNet Administrator, adhering to departmental processes, for all activation/deactivation requests for in-vehicle wireless routers.
• Create, update, and manage a spreadsheet tracking all requests for
• activation/deactivation of sim cards, to include each of the vendors.
• Support special projects and other duties as assigned.

Competencies

Knowledges

Abilities

Tools & Equipment

TN Driver Standards

Please include your Driver's License Information under the Licenses and Certifications section of your application.

• **Agencies may allow an exception based on other factors.