Admin & Operations Coordinator

We are looking for a well-organized and detail-oriented Administrative Assistant to support the Care Provider Department with daily administrative tasks, staff coordination, documentation, scheduling, and communication.

The ideal candidate should have good organizational and communication skills, be comfortable using computers, and be able to manage multiple tasks efficiently in a fast-paced work environment.

• Provide administrative and clerical support to the Care Provider and Operations teams.
• Maintain and update care provider records, staff files, trackers, and databases.
• Coordinate care provider schedules, bookings, assignments, and availability.
• Communicate with care providers, clients, and internal departments regarding bookings and operational updates.
• Assist with onboarding documentation, employment records, and follow-ups.
• Monitor attendance, working hours, trial periods, and other staff-related records.
• Prepare daily, weekly, and monthly reports as required.
• Respond to emails, phone calls, and other administrative inquiries professionally.
• Follow up on pending documents, staff confirmations, and operational matters.
• Ensure records are accurate, confidential, and properly maintained.
• Perform other administrative duties assigned by the management.

• Previous experience in administration, coordination, or office support is preferred.
• Experience in childcare, home care, recruitment, or staff scheduling is an advantage.
• Good written and verbal communication skills in English.
• Basic to intermediate computer skills, including Microsoft Excel, Word, and email.
• Strong organizational skills and attention to detail.
• Ability to multitask, prioritize work, and meet deadlines.
• Ability to work independently and as part of a team.
• Professional attitude, reliability, and willingness to learn.

• Experience maintaining trackers, spreadsheets, and employee records.
• Ability to coordinate multiple staff schedules and bookings.
• Good follow-up and problem-solving skills.
• Ability to handle confidential information responsibly.

• An opportunity to work in a professional care services environment.
• Exposure to administrative operations, staff coordination, and scheduling.
• A supportive and collaborative working environment.

Pay: AED1,700.00 - AED2,000.00 per month

Ability to commute/relocate:

• Abu Dhabi: Reliably commute or planning to relocate before starting work (Required)

• Bachelor's (Preferred)

• English (Preferred)