Admin & Operations Coordinator
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Key skills for this role
About the Role
Fenestra Real Estate Brokerage seeks an Admin & Operations Coordinator for a full-time, on-site role in Abu Dhabi. The role provides administrative support, manages property listings, coordinates schedules, and handles client inquiries.
Key Skills for This Role
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Company Description
A new boutique real estate brokerage launching in Abu Dhabi, specialising in residential sales, investment advisory, and leasing across the emirate.
We are an advisory-first firm that takes pride in precision, compliance, and exceptional client service.
We hire few, and we hire well.
Role Description
The Admin & Operations Coordinator is a full-time, on-site role based in Abu Dhabi Emirate, United Arab Emirates.
This role is responsible for providing day-to-day administrative support, including managing correspondence, maintaining records, preparing documents, and coordinating schedules and appointments.
The coordinator will assist with operations management tasks such as tracking property listings, supporting transaction processes, organizing files, and ensuring smooth office workflows.
The role also involves handling client inquiries, providing customer service at the office and via phone/email, and coordinating with agents and external partners to support ongoing sales, leasing, and advisory activities.
The coordinator will help with basic reporting, data entry, and logistical arrangements to support business operations and maintain a professional office environment.
Qualifications
- Strong Administrative Assistance skills, including document preparation, records management, scheduling, and general office support.
- Operations Management capabilities to coordinate workflows, track activities, support property listing and transaction processes, and maintain organized systems.
- Effective Communication skills for interacting with clients, colleagues, and external partners, both verbally and in writing.
- Customer Service experience to manage inquiries, provide clear information, and maintain a professional, client-focused demeanor.
- Analytical Skills to review data, support basic reporting, and identify issues or opportunities in operational processes.
- Proficiency with standard office software (e.g., MS Office or equivalent) and basic database or CRM tools.
- High level of organization, attention to detail, and ability to manage multiple tasks and priorities in a fast-paced environment.
- Previous experience in real estate, professional services, or a similar office-based role is an advantage.
- Relevant diploma or bachelor’s degree in business administration, operations, or a related field preferred.
- Ability to work on-site in Abu Dhabi Emirate and collaborate effectively in a diverse, inclusive team setting.
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