Admin & HR Specialist

Role overview

HR and employee administration

• Maintain employee files, records, and HR documentation; handle onboarding and offboarding.
• Manage attendance, leave, overtime, employee queries, and routine HR matters; coordinate monthly payroll inputs.
• Assist with recruitment, CV screening, interview coordination, and joining formalities.
• Coordinate visa, Emirates ID, medical, insurance, and other employee documents; track expiries and renewals.
• Maintain confidentiality of employee and company information.

General administration

• Manage daily office requirements and prepare letters, reports, forms, correspondence, and other documents.
• Maintain filing and documentation systems; coordinate with suppliers, service providers, PROs, typing centers, and government-related providers.
• Assist management with administrative tasks and projects.

Vehicle and fleet administration

• Maintain company vehicle records and track Mulkiya/registration, insurance, and other document renewals.
• Coordinate servicing, preventive maintenance, repairs, and inspections with garages, workshops, dealerships, and service providers.
• Maintain service history, repair records, mileage, expenses, and renewal and maintenance schedules.
• Follow up on breakdowns, repairs, traffic fines, and accidents to help minimize vehicle downtime.

Dubai and Abu Dhabi coordination

• Act as the HR and administration coordination point for both locations; collect attendance, leave, payroll, and employee documentation from Abu Dhabi.
• Coordinate with Abu Dhabi supervisors and employees and make periodic visits when required.
• Support consistent implementation of company HR and administrative procedures across both locations.

Requirements

• 2–4 years of relevant UAE experience in HR and administration.
• Good knowledge of UAE HR and employee documentation processes, including visa/immigration documentation, attendance, leave, and payroll coordination.
• Good knowledge of vehicle registration/Mulkiya renewals and fleet administration.
• Strong Microsoft Excel and MS Office skills; good written and verbal English communication.
• Strong organizational and follow-up skills; able to handle confidential information professionally.
• Experience in heavy equipment rental, construction, logistics, transportation, or a similar industry is preferred.
• A UAE driving license is preferred; willingness to travel between Dubai and Abu Dhabi as required.