Admin Executive

Job Summary

Front Office & Guest Management

• Serve as the first point of contact for visitors, clients, and vendors.
• Greet and assist guests professionally, ensuring a positive visitor experience.
• Manage incoming calls, emails, and correspondence.
• Coordinate meeting room bookings and visitor access arrangements.

Office Administration

• Oversee daily office operations and ensure a clean, organized, and efficient workplace.
• Manage pantry supplies and coordinate replenishment as required.
• Procure and maintain office stationery, supplies, and equipment inventory.
• Coordinate with vendors, service providers, and maintenance contractors.
• Monitor office assets and ensure proper upkeep.

Petty Cash & Expense Administration

• Maintain petty cash records and ensure proper documentation of transactions.
• Process employee expense reimbursement claims and maintain supporting records.
• Prepare periodic reports and reconcile administrative expenses.

Documentation & Record Management

• Maintain accurate filing systems for employee and company documents.
• Organize, update, and archive records in both physical and electronic formats.
• Prepare administrative reports, letters, memos, and correspondence.
• Ensure confidentiality and proper handling of sensitive information.

Attendance & Employee Administration

• Maintain employee attendance and leave records.
• Update employee files and personnel documentation.
• Coordinate onboarding documentation for new hires.
• Support employee exits by maintaining clearance and documentation records.

HR Support

• Coordinate employee visa applications, renewals, cancellations, and related documentation.
• Liaise with government authorities, typing centers, and service providers as required.
• Prepare employment-related letters, including salary certificates, NOCs, employment confirmations, and other official documents.
• Support onboarding activities, including employee orientation and document collection.

Vehicle & Parking Administration

• Manage company vehicle records, registrations, insurance, servicing schedules, and renewals.
• Coordinate vehicle allocations and maintain usage records where applicable.
• Administer employee and visitor parking arrangements and permits.

& Experience

• Bachelor's degree.
• 2–3 years of experience in office administration, reception, or administrative support roles.
• Experience handling employee documentation, petty cash and office admin.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Familiarity with attendance and document management systems is an advantage.

& Competencies

• Excellent organizational and multitasking abilities.
• Attention to detail and accuracy.
• Ability to handle confidential information with discretion.
• Good coordination skills.
• Ability to work independently and manage multiple priorities effectively.

Key Performance Indicators (KPIs)

• Petty Cash, Vehicle, parking Management..
• Timely processing of employee documentation and onboarding requirements.
• Accuracy and completeness of administrative records and employee files.
• Effective management of office supplies and administrative expenses.
• Positive visitor and employee service experience.
• Pay: AED4,000.00 - AED5,000.00 per month

Application Question(s)

• What is your Nationality?
• Do you have UAE Valid visa?

Language

• Hindi (Preferred)