ADMIN CUM PROCUREMENT EXECUTIVE

· Assume the role as the primary point of contact between the directors , office

executives and internal/external clients

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Answering screening and forwarding incoming phone calls

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Receiving and sorting daily mail

· Monitor and arrange material purchase for the ongoing jobs, office supplies and

research advantageous deals or suppliers.

· Maintain a daily staff’s attendance, Factory machines maintenance requirement

arrangements, co-ordination with production department.

· Handle requests, feedback, and queries quickly and professionally

· Co-ordinate employees Leave applications and updates with directors, travel

arrangements as needed

· Take dictation and meeting minutes, accurately enter notes and distribute

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Material Procurement / purchase & co-ordination with Production Dept.

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RTA & Other Gov. related Documentation works assistance.

· Monitor office supply levels; reorder when appropriate

· Maintain strong relationships with vendors and keep price data in order to get the

best pricing on supplies and services

· Produce professional-quality reports, presentations and briefs

· Develop and carry out an efficient documentation and filing system for both paper

and electronic records

· Delegate tasks as appropriate to other members of the team

· Minimum 2 years’ experience as an Executive Administrative Assistant, Senior

Executive Assistant or in other secretarial position

· Full knowledge of office management systems and procedures

· Basic bookkeeping and math skills

· Proficiency in English

· UAE Driving License #3 preferred

· Exemplary planning and time management skills

· Ability to stay calm and on-task in high-stress situations

· Current in today’s office technology, and computer software including MS Office

· Ability to multitask and prioritize daily workload

· High level verbal and written communications skills

· Discretion with personal and confidential information