Admin cum Document Controller

Overview

Employment Type:** Full-Time

Key Responsibilities

• Manage and maintain all project-related documents, including drawings, technical submittals, material submittals, RFIs, method statements, correspondence and approvals.
• Establish and maintain document control systems to ensure accurate recording, tracking, filing, distribution and retrieval of project documentation.
• Monitor document status and maintain up-to-date registers for incoming and outgoing documents.
• Ensure all project records are properly archived in accordance with company procedures and project requirements.
• Prepare and distribute meeting minutes, reports, correspondence and other project-related documentation.
• Provide general administrative support to project and management teams, including scheduling meetings, maintaining records, and handling office coordination activities.
• Assist in the preparation of project closeout documentation, operation & maintenance manuals and other handover documents.
• Maintain confidentiality and ensure document security at all times.

Requirements

• Bachelor's Degree or equivalent qualification in Business Administration, Office Management or a related field.
• Minimum 5–8 years of UAE experience as a Document Controller within the MEP contracting or construction industry.
• Strong knowledge of document control processes, project documentation workflows and construction industry practices.
• Experience handling technical documents, shop drawings, material submittals, RFIs, transmittals and project correspondence.
• Proficiency in MS Office applications (Word, Excel, Outlook, PowerPoint).
• Experience with document management systems and electronic filing platforms.
• Excellent organizational, communication and coordination skills.
• Ability to work independently, prioritize tasks and manage multiple deadlines effectively.
• Strong written and verbal communication skills in English, with the ability to prepare professional business correspondence without supervision.
• **Compensation:** **AED 4,500 – 6,500 per month**, commensurate with qualifications, experience, and demonstrated capabilities.
• **To Apply:** Interested candidates are invited to submit their updated CV, clearly indicating their **current salary, expected salary, visa status and notice period**.
• **Please note:** Applications will be considered only from candidates who meet the stated qualifications and experience requirements.
• Pay: AED4,500.00 - AED6,500.00 per month