Admin Coordinator
Role Overview
Plans, prepares, schedules, files, and handles requests from field projects, clients, internal departments, and branch offices.
Supports project managers and teams by organizing tasks, tracking progress, handling paperwork, and coordinating communication.
Key Skills for This Role
Full Job Posting
About Worley
Worley is a global energy, chemicals, and resources company providing consulting, engineering, procurement, and construction services across project lifecycles.
The company also provides operational and decommissioning services and supports customers' transition to more sustainable solutions.
Position Summary
Plans, prepares, schedules, files, and handles requests from field projects, clients, internal departments, and branch offices.
Supports project managers and teams by organizing tasks, tracking progress, handling paperwork, and coordinating communication.
Primary Responsibilities
- Manages day-to-day office operations and coordinates clerical support staff and executive secretary offices.
- Trains and evaluates administrative staff and coordinates relocation of field staff to remote site locations.
- Manages timesheets, per diem, expense reports, utilities, telephones, and housing-accommodation billings.
- Coordinates employee and management travel, including flights and accommodations.
- Monitors and issues cost-savings reports; organizes contract files; maintains financial reports; and controls inventory and supplies.
- Publishes monthly reports, oversees accounts payable and receivable, assists with annual budgets, and monitors operating costs.
- Prepares proposals, bid packages, contracts, and specifications.
- Schedules and prepares meetings, communicates with team members, monitors deadlines, prepares reports and presentations, tracks budgets and expenses, and follows up on action items.
Required Qualifications
- High school diploma.
Values and Behaviors
Prioritize safety, health, and wellbeing; choose the right course over the quickest option; and learn from important issues.
Show courage and resilience, communicate openly, listen, and act when appropriate.
Build diverse relationships, include others, and support the best solution for Worley.
Pursue learning and development, recognize others' contributions, and share experience and knowledge.
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