Admin Assistant - Saudi Nationals (Tanajib)
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Key skills for this role
About the Role
This role requires exceptional organizational skills to manage appointments, meetings, and travel arrangements efficiently. The ideal candidate will ensure smooth operations by handling correspondence, maintaining records, and supporting the team with various administrative tasks.
Key Skills for This Role
Full Job Posting
Overview
1.
Keep a record of appointments and meetings.
Ensure meetings are conducted smoothly and on time.
Follow up for attendance, venue booking, arranging computer, projector, notepads, pencils, refreshments (if required), water, glasses, etc.
2.
Maintain a diary to follow time-bound schedule of the leader and inform him about the next day's schedule.
3.
Take notes, dictation from the boss and colleagues for drafting a correspondence or executing the work and follow up with others.
4.
Handle complex situations involving managerial or administration conflicts/issues and solve such situations unruffled and with less interference.
5.
Arrange the travel itineraries (provide contact persons, telephone numbers if available), plane ticket, hotel booking (if required) and other requirements of the team members with precision.
6.
Maintain archives of letters, documents and paperwork regarding foreign delegation visits, customer visits, product launches, activities, events, etc.
7.
Maintain paper and electronic filing systems for records and messages; route and distribute incoming mail and answer/reply to routine calls, letters and email messages, assist in completing forms in accordance with company procedures.
8.
Type correspondence and reports using word processing software; prepare tables, indices, charts, graphs and other visual aids for use in statistical presentations to assist in the decision-making process.
9.
Actively contribute towards the development and continuous improvement of systems and processes.
10.
Perform any job-related activities as requested by the immediate supervisor/manager.
Skills
- 2-year diploma in clerical, administrative or secretarial field.
- Communication skills
- Must be good in writing correspondence
- Work quality
- Timeliness
- Process compliance
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