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Admin Assistant / Office Coordinator / Admin Officer
Small Charity Friendly Collective
Dubai, UAE
Full-time
Entry
Onsite
Discovered 3 weeks ago
Microsoft 365Google WorkspaceSlackZoomMicrosoft ExcelGoogle Sheets
Role Overview
Provides daily office operations, administrative logistics, and operational support across corporate departments.
Reports to an office or administration leader and works with leadership, HR, finance, IT, procurement, facilities, and external visitors.
Key Skills for This Role
Microsoft 365Google WorkspaceSlackZoomMicrosoft ExcelGoogle Sheets
Full Job Posting
Role overview
Provides daily office operations, administrative logistics, and operational support across corporate departments.
Reports to an office or administration leader and works with leadership, HR, finance, IT, procurement, facilities, and external visitors.
Responsibilities
- Manage front-desk routines, incoming calls, and visitor reception.
- Coordinate internal communication, office supplies, equipment, and procurement requisitions.
- Arrange travel and accommodation; organize meeting rooms and corporate events.
- Draft routine correspondence and meeting minutes; archive digital and physical records.
- Assist with facility management and central administrative workflows.
Qualifications and experience
- Diploma or bachelor's degree in Business Administration, Office Management, Secretarial Studies, or a related field.
- 1–3 years of experience in administrative support, office coordination, front-desk management, or corporate secretarial work.
- Proven reception capability, including visitor registration, multi-line calls, and screening incoming mail and packages.
- Experience tracking inventory, placing orders, verifying vendor invoices, coordinating calendars and travel, and maintaining archives.
Tools and skills
- High proficiency with office productivity and collaboration tools such as Microsoft 365, Google Workspace, Slack, and Zoom.
- Intermediate Excel or Google Sheets skills, including VLOOKUP/XLOOKUP, pivot tables, SUMIFS, and data logging.
- Requires discretion, security protocol adherence, personal data privacy compliance, communication, organization, and attention to detail.
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