Admin, Assistant Manager Admin

Role overview

Administration and facilities

• Oversee daily administrative operations and manage administrative staff, security, housekeeping, and support teams.
• Coordinate administrative support with departments and maintain discipline, cleanliness, and operating standards.
• Supervise electrical, plumbing, HVAC, civil works, lift, and office-infrastructure maintenance.
• Ensure preventive and breakdown maintenance is timely; inspect buildings, equipment, and common areas.
• Coordinate repairs and maintenance with vendors and contractors.

Inventory and housekeeping

• Maintain records for inventory, consumables, supplies, and assets; monitor stock and arrange procurement.
• Track assets and storage, conduct inventory audits, and maintain documentation.
• Supervise housekeeping schedules, staffing, and cleaning-material use; inspect offices, common areas, washrooms, lobbies, and surrounding premises.

Safety and fire management

• Ensure safety, company-policy, and statutory compliance; inspect for hazards and implement corrective and preventive measures.
• Coordinate safety awareness and employee safety training.
• Conduct fire and safety drills and keep fire-fighting equipment, alarms, extinguishers, hydrants, and emergency systems operational.
• Coordinate with fire safety agencies, train staff on evacuation and fire safety, and maintain audit, drill, inspection, and compliance records.

Vendor management

• Manage housekeeping, maintenance, and facilities vendors and contractors; evaluate performance and service quality.
• Negotiate annual maintenance contracts and monitor vendor deliverables.

Company context

Requirements

• Experience or capability overseeing administration, facilities, maintenance, inventory, housekeeping, safety compliance, and fire safety operations.
• Ability to manage administrative staff, security, housekeeping, and support teams.
• Ability to coordinate maintenance of electrical systems, plumbing, HVAC, civil works, lifts, and office infrastructure.
• Ability to maintain inventory and asset records, monitor stock, coordinate procurement, and conduct inventory audits.
• Knowledge or capability in safety inspections, corrective measures, fire drills, emergency systems, evacuation procedures, and compliance records.
• Real estate or infrastructure industry experience is preferred.