Admin Assistant

About Galderma

About the Role

Business and Administrative Support

• Support leadership teams across META and coordinate meetings, appointments, calendars, conferences, workshops, events, and visitor arrangements.
• Prepare, distribute, and maintain business communications, presentations, administrative documents, records, and shared resources.

Procurement and Financial Administration

• Administer purchase orders through Coupa, ensuring timely creation, accuracy, and compliance with internal procedures.
• Validate supplier invoices, including vendor details, purchase order matching, amounts, and supporting documents; coordinate discrepancy resolution and timely payment.
• Support expense management through Concur, including expense report submission, tracking, and follow-up, and maintain accurate financial and procurement records.

Travel and Leadership Support

• Arrange domestic and international travel for leadership and stakeholders, including flights, accommodation, transportation, and itineraries.
• Maintain leadership travel calendars, coordinate meetings and business engagements, liaise with travel providers, and resolve travel changes or administrative issues.

Operations and Employee Services

• Coordinate company events, employee activities, workshops, and internal meetings; support onboarding logistics, arrival arrangements, and inductions.
• Coordinate immigration administration, including timely payments and funding requirements for DHCC services.
• Distribute employee communications, maintain internal information and templates, and provide general HR administrative support.

Qualifications and Experience

• A bachelor’s degree or diploma in Business Administration or a related field is required.
• The role requires 2–5 years of relevant business administration, administrative coordination, office support, or similar experience.
• Practical experience with purchase orders, invoice processing, expense management, travel coordination, and vendor administration is required.
• Experience supporting multiple functions or leadership teams in a multinational environment is preferred.
• Familiarity with Coupa, Concur, SAP, Workday, or similar systems is an advantage.
• Good written and spoken English is required.

Candidate Profile

• The successful candidate is organized, proactive, and service-oriented, can manage competing priorities, and collaborates effectively with internal and external stakeholders in a fast-paced multinational environment.