indeed
Admin Assistant
District Cooling International LLC
Al Quoz, UAE
fulltime
Entry
AED 3,000/month
Yesterday
Office ManagementAdministrative SupportSchedulingCommunicationRecord KeepingMicrosoft Office Suite
Free
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Office ManagementAdministrative SupportScheduling
About the Role
We are seeking an Admin Assistant to support the Service & Spare Parts Department. Responsibilities include booking jobs, coordinating with customers and warehouse, preparing invoices, and maintaining records.
Key Skills for This Role
Office ManagementAdministrative SupportSchedulingCommunicationRecord KeepingMicrosoft Office Suite
Full Job Posting
Key Responsibilities
- Booking of all jobs in our system related to Spare Parts sales
- Provide administrative support to the Service & Spare Parts Department.
- Coordinate with customers and internal departments regarding spare parts availability and delivery schedules.
- Coordinate with the warehouse for spare parts issuance, stock movement, and documentation.
- Prepare and issue delivery notes and invoices from our system
- Collecting payment from the customer
- Maintain accurate records of DN, Tax Invoice, etc and customer correspondence.
- Prepare daily, weekly, and monthly reports on service activities and spare parts transactions.
- Process and maintain filing of delivery notes, purchase orders, invoices, and other departmental documents.
- Coordinate with the Accounts Department regarding customer invoicing and payment follow-ups when required
- Respond to customer inquiries professionally via email and telephone.
- Ensure all documentation complies with company procedures and quality standards.
- Perform any other administrative duties assigned by the Department Manager.
Qualifications & Requirements
- Diploma or Bachelor’s degree.
- 1–2 years of experience in a administrative role.
- Proficient in MS Office (Excel, Word, Outlook, PowerPoint); knowledge of PDF editing/conversion tools is an advantage.
- Strong communication, interpersonal, and organizational skills.
- Attention to detail and ability to handle confidential information.
- Professional demeanor and customer-service-oriented attitude.
- Ability to multitask and prioritize in a fast-paced environment.
- Pay: AED3,000.00 - AED3,200.00 per month
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