Admin Assistant

Company

Role overview

Business and administrative support

• Provide day-to-day administrative and coordination support to leadership teams across META.
• Coordinate meetings, appointments, calendars, conferences, workshops, internal events, and visitor arrangements.
• Prepare, distribute, and maintain business communications, presentations, administrative documentation, records, and shared resources.

Procurement and financial administration

• Manage purchase order administration through Coupa, ensuring timely creation, accuracy, and compliance with internal procedures.
• Review supplier invoices, verify vendor information and purchase order matches, and coordinate resolution of discrepancies with Finance, Procurement, and suppliers.
• Support expense management through Concur, including submission, tracking, and follow-up of expense reports; maintain procurement and financial records.

Travel and leadership support

• Coordinate domestic and international travel, including flights, accommodation, transportation, and itineraries; maintain leadership travel calendars.
• Liaise with travel agencies, hotels, and service providers; support itinerary changes and resolve administrative issues.

Operations and employee services

• Coordinate company events, employee activities, workshops, and internal meetings.
• Support employee onboarding logistics, including arrival arrangements and induction coordination.
• Coordinate immigration-related administration, including payments and funding requirements for DHCC services.
• Distribute employee communications, maintain information and templates on internal platforms, and provide general HR administrative support.

Qualifications and experience

• Bachelor's degree or diploma in Business Administration or a related field.
• 2–5 years of experience in business administration, administrative coordination, office support, or a similar role.
• Experience supporting multiple functions or leadership teams in a multinational environment is preferred.
• Practical experience with purchase orders, invoice processing, expense management, travel coordination, and vendor administration.
• Familiarity with Coupa, Concur, SAP, Workday, or similar systems is an advantage.
• Good command of written and spoken English.