Admin Assistant

Role overview

Responsibilities

• Answer, screen, and direct calls and inquiries; schedule appointments, meetings, and business activities.
• Arrange meetings, prepare agendas, and maintain accurate minutes.
• Prepare and distribute emails, correspondence, memos, letters, and official documents.
• Assist with payroll preparation and coordination, and prepare monthly payroll reports.
• Assist with employee visa applications, renewals, and related documentation.
• Prepare scheduled reports and maintain filing systems and employee, client, and supplier records.
• Update office policies and administrative procedures; monitor supplies, coordinate purchases, and liaise with suppliers.
• Arrange business travel, accommodation, and transportation; prepare, submit, and reconcile expense reports.
• Welcome visitors, maintain staff attendance records, and coordinate administrative requests and communications.
• Provide general administrative support and help ensure smooth daily office operations.

Requirements

• At least five years of proven experience as an Administrative Assistant or in a similar role.
• Previous payroll coordination and visa-processing assistance experience is required.
• Good knowledge of office management systems and administrative procedures.
• Proficiency in Microsoft Office, particularly Excel, Word, and PowerPoint.
• Familiarity with printers, scanners, and fax machines.
• Strong communication, organization, time management, prioritization, multitasking, deadline management, and problem-solving skills.
• Ability to work independently and collaboratively; professional attitude, reliability, and responsibility.

Preferred skills

• UAE office administration experience and knowledge of UAE labour documentation and visa procedures are preferred.
• Confidential information handling and strong coordination and follow-up skills are preferred.

Compensation

• Pay starts at AED 3,500 per month.

Workplace

• Work location is in person.