Admin and Office Coordinator

About the role

Office operations and administration

• Manage daily office operations and maintain an organized, functional workplace.
• Oversee supplies, equipment, and inventory, including ordering, restocking, and tracking usage.
• Coordinate vendors and suppliers for maintenance, services, and deliveries; manage incoming and outgoing shipments.
• Arrange employee travel and coordinate office events and team activities.
• Maintain trackers, checklists, records, and physical and digital filing systems.

HR and cross-functional support

• Maintain employee files, records, and trackers accurately and confidentially.
• Support onboarding and offboarding documentation, equipment setup, and access arrangements.
• Apply working knowledge of UAE labor law to daily HR administration.
• Schedule meetings, follow up on routine actions, and liaise with employees, suppliers, and internal teams.
• Proactively follow up on outstanding tasks and requests; provide occasional EA-style support.

What they are looking for

• Strong administrative background, including HR filing, employee records management, and awareness of UAE labor law.
• C-level support or startup experience preferred; comfort with fast pace and shifting priorities.
• IFC environment background is a plus; familiarity with UAE regulatory context and comfort using AI tools are noted.
• Highly organized, reliable, attentive to detail, and able to manage multiple tasks and follow-ups.
• Confident with Google Workspace, Slack, and spreadsheets; good written and spoken English.
• Proactive, positive, dynamic, and willing to learn.
• Based in Dubai, comfortable working full-time from the office, and available to start as soon as possible.

Compensation and benefits

• Salary is AED 5,000 monthly, based on experience and profile.
• Medical insurance and visa sponsorship are included.