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Accounts Receivable Specialist (Non-Billing)

RoadSafe Traffic Systems
Phoenix, USA
Full-time
Mid Level
Onsite
Discovered 1 months ago

Full Job Posting

  • Manage A/R collections across multiple branches, including high-volume investigation and resolution of outstanding balances.
  • Communicate with branch managers and corporate finance teams to resolve payment issues, discrepancies, and overdue accounts.
  • Provide weekly status reports to Corporate Finance, outlining expected collection timelines, outstanding balances, and key issues.
  • Post check and ACH payments accurately to customer accounts and job records.
  • Maintain and reconcile the unapplied cash report, ensuring all funds are properly identified and applied.
  • Prepare and process adjustment invoices for quantity or payment discrepancies as needed.
  • Verify lien waivers weekly, ensuring payment amounts align with approved values; obtain branch manager signatures and return completed forms.
  • Complete Sales and Use Tax reports as required for specific jobs or jurisdictions.
  • Regularly review DOT websites or client portals to verify payment postings and quantities paid.
  • Close out completed jobs in Vista and ensure all financial data is accurate prior to closure.
  • Collaborate with billing and accounting personnel to resolve account issues and improve workflow.
  • Maintain accurate recordkeeping and filing for all payment and collection activities.
  • Provide administrative support, including phone coverage, document preparation, scanning, and filing.
  • Perform other work-related duties as assigned by management.
  • Associate degree in Accounting, Finance, or related field preferred.
  • Equivalent combination of education and relevant experience may be considered.
  • Minimum of 3–5 years of experience in Accounts Receivable, Accounting, or related field.
  • Experience within the construction or service industry preferred.
  • Prior exposure to ERP or accounting systems such as Vista by Viewpoint highly desirable.
  • Demonstrated history of managing large-volume collections and reconciliations.
  • Strong analytical and numerical aptitude with attention to accuracy and detail.
  • Proficiency in Microsoft Office Suite, especially Excel, Outlook, and Word.
  • Working knowledge of accounting and A/R systems; Vista preferred.
  • Excellent verbal and written communication skills, with the ability to interface effectively across all organizational levels.
  • Proven ability to multi-task, prioritize, and meet deadlines in a fast-paced environment.
  • Strong organizational skills with the ability to manage multiple projects and maintain meticulous records.
  • Ability to work both independently and collaboratively within a team.
  • Professional demeanor with strong problem-solving and follow-up skills.

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