Accounts Receivable Specialist

Status : Full-Time

Company Overview Tarbell Management Group (TMG) is a proud Mohawk family-owned enterprise dedicated to its mission of “empowering economic sovereignty for Tribal Nations and trusted partners”.

TMG has grown from a small local business into a diversified organization serving Indian Country and beyond, with operations spanning petroleum wholesale and transportation, convenience and restaurant services, tobacco manufacturing, brand management and national distribution and shared services.

TMG offers a competitive total rewards package that includes medical, dental, and vision coverage, a 401(k) with company match, paid time off, telemedicine access, optional Aflac coverage, and other employee benefits that support work-life balance and well-being.

The Accounts Receivable (AR) Specialist plays a key role in supporting TMG’s revenue cycle by ensuring accurate cash application, proactive monitoring of customer balances, and timely resolution of billing discrepancies.

This position works collaboratively with Customer Service, Operations, Sales, and the broader accounting team to maintain clean, up to date customer accounts and ensure strong, predictable cash flow across all TMG business units.

This role will actively contribute to process improvement initiatives and support the transition toward efficient, electronic and paperless AR workflow.

The AR Specialist supports modernization initiatives, drives automation efforts, and helps strengthen data integrity across the organization.

This position is expected to uphold TMG’s Mission and Core Values in all daily responsibilities and interactions.

Primary Responsibilities (includes but is not limited to)

• Apply customer payments (checks, ACH, wires, lockbox uploads, POS data) accurately and promptly.
• Research and resolve chargebacks, deductions, unapplied cash, and short payments in partnership with Customer Service and Operations.
• Reconcile daily cash activity and ensure transactions are recorded completely and accurately.
• Review new customer setup information to conduct credit reference and bank reference checks.
• Perform reconciliations for accounts receivables and cash.

• Monitor AR aging and coordinate follow-up on overdue balances in collaboration with Customer Service and Sales.
• Partner with internal teams and external customers to resolve billing discrepancies, invoicing concerns, or payment issues.
• Provide professional, timely support that improves customer experience and accelerates collections.

• Support initiatives to automate invoicing, cash application, follow up reminders, and exception handling.
• Participate in testing and validation during ERP upgrades, AR automation rollouts, and other system enhancements.
• Identify opportunities to improve accuracy, reduce manual work, and streamline AR activities.
• Maintain documentation of procedures and assist in standardized workflows and controls.

• 1–3 years of Accounts Receivable or transactional accounting experience
• Strong attention to detail and accuracy
• Proficiency with basic accounting systems and Microsoft Excel
• Strong communication and problem-solving skills
• Ability to manage competing priorities and meet deadlines in a fast-paced environment.

• Experience working with banks to establish and manage ACH draw programs for customer payments, with the ability to apply payments quickly and accurately to customer accounts.
• Experience working within Native American territories or Tribal communities.

• Primarily sedentary work performed in an office or hybrid environment with extended periods of sitting and working at a computer
• Regular use of hands and fingers to operate a computer, keyboard, calculator, and other office equipment
• Occasional standing, walking, bending, or reaching in the office environment
• Visual acuity required to review financial data, reports, spreadsheets, and system dashboards with attention to detail and accuracy
• Ability to concentrate for extended periods while analyzing complex financial information, reviewing reconciliations, and overseeing reporting activities
• Capability to manage multiple priorities and deadlines during month end close, audits, and strategic initiatives end close, audits, and strategic initiatives