Accounts Receivable/Billing Administrator
Role Overview
Vertex is currently accepting applications for full time office-based Project Administrator. The successful candidate must have relevant accounting and administration experience with a demonstrated eye for detail. Preference will be given to candidates with experience in the oilfield land and environmental services / service company sector. Reporting to the Manager – Financial System - Consulting, the Project Administrator is directly responsible for providing administrative and accounting support including, ensuring accurate invoicing, data processing, ERP Project set-up and billing term set-up, tracking rate schedules, accounts receivable and collections and other duties as required.
Key Skills for This Role
Full Job Posting
QUALIFICATIONS
- Minimum 1-5 years of Accounting (AP/AR/Billing) knowledge
- Understanding in: Oil & Gas, project coding, setup and maintenance of client/vendor files is an asset
- Strong attention to detail
- Strong communication skills
- Working knowledge of MS Office with demonstrated proficiency in Microsoft Excel and Nitro Pro
- Strong time management, organizational and team skills
- Strong multi-tasking skills with an ability to prioritize work and effectively meet deadlines
- Strong interpersonal skills
- Ability to work in a fast-paced environment
- Experience Invoice submission platforms
- Deltek Vantagepoint Accounting software experience is an asset
RESPONSIBILITIES
- Coordinate project setup and structure in collaboration with project managers, ensuring alignment with management direction and internal systems such as Vantagepoint
- Communicate with project managers and field team members to ensure accurate timesheet submissions and proper use of project and expense codes in accordance with rate tables
- Prepare and support invoice creation, ensuring accuracy and consistency with project and contractual information prior to submission
- Submit client invoices through various systems and platforms (e.g., OpenInvoice, Pandell, Ariba), ensuring compliance with client billing requirements and approval workflows
- Respond to internal and external inquiries, providing administrative and operational support related to project documentation, reporting, and system data integrity
- Provide backup support to other project administrators during absences to ensure continuity of operations
- Processing of full cycle accounts receivable/accounts payable
- Communication with project managers
- Manage Work-in-Progress (WIP) in coordination with project managers
- Communicating with clients to ensure outstanding balances are acknowledged
- Management and resolution of delinquent accounts receivable
- Ensuring data is available and appropriately maintained
- Preparing project focused reports as requested
- Other duties relating to the day to day operations
- LOCATION
- This position will be based out of Calgary, Alberta
- ADDITIONAL INFORMATION
- Compensation is commensurate with education and experience
- A comprehensive benefit package
- APPLY NOW
- With a track record of success, Vertex provides a fast-paced environment where people thrive. We recognize that each member brings a valuable skillset to the Vertex team, and we make health, safety and community well-being a priority by supporting numerous endeavors at each of our locations across North America.
- At Vertex, we value teamwork through collaboration and provide support across the entire organization. If you think you have what it takes to play for the Vertex team, please apply.
- We would like to thank all applicants for their interest in this position, however only those selected for interviews will be contacted
About Vertex Resource Group
Public Canadian environmental-services company providing consulting, field services, and equipment to energy, mining, utilities, and government clients.
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