Accounts Payable Specialist

Summary

Responsibilities

• Executes assigned Accounts Payable responsibilities accurately, efficiently, and timely.
• Monitors workload and proactively communicates priorities, concerns, and capacity with leadership.
• Research and resolves invoices, purchase order, pricing, payment, and supplier-related issues.
• Reviews and maintains process documentation and standard operating procedures.
• Proactively identifies issues, trends, risks, and opportunities for process improvement.
• Meets established deadlines and service expectations consistently.
• Collaborate effectively with teammates and cross-functional stakeholders to resolve issues and improve processes.
• Supports compliance requirements, internal controls, audits, reporting, and special projects.
• Adapts to new systems, technologies, automation, and changes in business processes.
• Identifies opportunities to reduce manual intervention and improve process efficiency and accuracy.

Skills

• Strong attention to detail with the ability to maintain an elevated level of accuracy while managing high transaction volumes.
• Effective written and verbal communication skills.
• Strong analytical, research, and problem-solving abilities.
• Ability to learn and adapt quickly to changing processes and technology.
• Dependable and organized with the ability to effectively prioritize workload.
• Self-motivated with the ability to work independently and collaboratively within a team.
• Ability to manage multiple priorities and meet deadlines.
• Ability to identify potential issues, investigate root causes, and escalate when appropriate.
• Demonstrated knowledge of Accounts Payable processes and controls.
• Proficiency with Microsoft Office applications, particularly Excel.
• Experience working with ERP and automated invoice-processing systems; Oracle experience preferred.
• Willingness to embrace continuous improvement and innovative technologies.
• Key Results/Goals
• Assigned responsibilities are completed accurately, timely, and in accordance with established procedures and controls.
• Meets or exceed established departmental key performance indicators and service expectations.
• Invoice and payment issues are researched, communicated, and resolved timely.
• Opportunities to improve accuracy, efficiency, automation, and processes communicated.
• Process documentation remains accurate and current.
• Internal controls and compliance requirements are followed.
• Positive and productive relationships are maintained with teammates and stakeholders.
• Cross training, knowledge sharing, and team development are actively supported.

Qualifications

• Strong attention to detail with the ability to maintain an elevated level of accuracy while managing high transaction volumes.
• Effective written and verbal communication skills.
• Strong analytical, research, and problem-solving abilities.
• Ability to learn and adapt quickly to changing processes and technology.
• Dependable and organized with the ability to effectively prioritize workload.
• Self-motivated with the ability to work independently and collaboratively within a team.
• Ability to manage multiple priorities and meet deadlines.
• Ability to identify potential issues, investigate root causes, and escalate when appropriate.
• Demonstrated knowledge of Accounts Payable processes and controls.
• Proficiency with Microsoft Office applications, particularly Excel.
• Willingness to embrace continuous improvement and innovative technologies.
• Key Results/Goals
• Assigned responsibilities are completed accurately, timely, and in accordance with established procedures and controls.
• Meets or exceed established departmental key performance indicators and service expectations.
• Invoice and payment issues are researched, communicated, and resolved timely.
• Opportunities to improve accuracy, efficiency, automation, and processes communicated.
• Process documentation remains accurate and current.
• Internal controls and compliance requirements are followed.
• Positive and productive relationships are maintained with teammates and stakeholders.
• Cross training, knowledge sharing, and team development are actively supported.

Preferred Qualifications

• Experience working with ERP and automated invoice-processing systems; Oracle experience preferred.