Accounts Payable Coordinator

Reports To: Accounts Payable Supervisor

At 123Dentist, we are one of Canada’s largest and fastest-growing dental support organizations, supporting more than 500 clinics and 10,000 team members nationwide. Our Finance team plays a critical role in ensuring the accuracy, efficiency, and scalability of our financial operations as we continue to grow.

The Accounts Payable Coordinator is a key member of our centralized Accounts Payable team, supporting our national network of dental clinics.

You will process vendor payments, maintain accurate records, and work closely with clinics, vendors, and internal teams to make sure invoices are handled efficiently and paid on time. In a high-volume environment, you will help drive consistency, accuracy, and continuous improvement across the AP function.

This role is well-suited for someone who is detail-oriented, organized, and comfortable working in a fast-paced, process-driven environment.

Process vendor payments and support day-to-day Accounts Payable operations across the clinic network

Work with clinics and internal teams to confirm payment details and approvals are complete

Ensure payments are processed accurately, on time, and in compliance with established workflows

Liaise with vendors to resolve discrepancies and keep accounts up to date

Complete supplier reconciliations accurately and within required timelines

Support month-end activities, including journal entries, employee expense reimbursements, patient refunds, and credit card processing

Manage payment distribution methods and ensure consistency across the network

Identify and resolve exceptions proactively, escalating issues when required

Contribute to a standardized, efficient AP function by supporting process improvements and automation initiatives

2+ years of experience in Accounts Payable or a similar finance role

Strong proficiency in Microsoft Excel

Experience working in high-volume, process-driven environments

Strong attention to detail and accuracy

Excellent communication and interpersonal skills

Ability to manage multiple priorities and meet deadlines

Strong problem-solving skills with a structured, analytical approach

Experience with process improvement, automation, or OCR tools is an asset

Experience with MS Business Central or similar ERP systems is an asset

Working proficiency in French is an asset

You bring a disciplined, detail-oriented approach with a strong focus on accuracy and follow-through. You are comfortable in a high-volume environment and take pride in keeping processes organized and running smoothly. You approach challenges with a practical mindset, spotting issues early and working toward solutions that improve efficiency and consistency across the function.

Be part of a growing national organization with a centralized finance function

Gain exposure to high-volume, multi-entity financial operations

Work in a collaborative, process-driven environment

Contribute to process improvements and system enhancement