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Accounts Payable Analyst (Contract)

Latitude AI
Pittsburgh, USA
Junior · 2+ years experience
Onsite
Discovered 2 weeks ago

Full Job Posting

Nice to have:

  • Experience using NetSuite or another accounting or enterprise resource planning system
  • Experience preparing payment batches or supporting electronic invoice and payment processes
  • Experience working with procurement teams or supporting accounts payable in a technology, automotive, or other fast-paced organization
  • Learn more about Latitude’s team, mission and career opportunities at lat.ai!
  • #LI-NC1
  • We are an Equal Opportunity Employer committed to a culturally diverse workforce. All qualified applicants will receive consideration for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, disability status or protected veteran status.

Responsibilities

  • Invoice Processing: Review invoices for required details, code them to the correct GL accounts, departments, locations and categories in NetSuite
  • PO & Approval Matching: Matches invoices to Purchase Orders during the receiving process in NetSuite to allow for accurate & timely recording
  • Exception Resolution: Investigate PO & invoice anomalies, and coordinate with purchasers & Procurement team to appropriately resolve discrepancies timely
  • Vendor Support: Respond to invoice and payment-status questions, follow up on missing invoices or credits, and reconcile vendor statements
  • Payment Support: Prepare payment batches, verify accuracy of payments and ensure timely payment of invoices
  • Controls & Records: Follow approval limits & segregation of duties, maintain professional skepticism for duplicate and/or suspicious invoices and retain clear documentation
  • Month-End Close: Help reconcile AP aging or related accounts, identify invoices received but not yet recorded and provide information for accruals and month-end close
  • At least 2 years of experience in accounts payable, invoice processing, or a related accounting role
  • Experience reviewing invoices, assigning general ledger accounts and cost categories, and checking invoices against purchase orders
  • Ability to investigate invoice discrepancies and coordinate timely resolutions with vendors, purchasing teams, and internal stakeholders
  • Experience responding to vendor questions, reviewing vendor statements, and supporting invoice payments
  • Knowledge of invoice approval procedures, payment controls, and confidential financial record keeping
  • Experience supporting account reconciliations, identifying unrecorded invoices, or preparing information for month-end close
  • Strong attention to detail, organization, communication, and follow-through while managing multiple deadlines

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