Accounts Executive/Manager - Finance & Accounts

· Maintain and reconcile the General Ledger (GL) on an ongoing basis, ensuring all entries are accurate, complete, and posted within the required timeframe.

· Process all journal entries including accruals, deferrals, prepayments, reclassifications, gross-up entries, fee splits, and management fee postings.

· Review and verify all entries for correct account coding, adequate supporting documentation, and proper authorization prior to posting.

· Identify and rectify posting errors or discrepancies promptly, escalating material issues to the Finance Manager with clear supporting analysis.

· Manage the end-to-end AP cycle including invoice receipt, three-way matching (PO, GRN, invoice), approval routing, and payment processing.

· Reconcile vendor/supplier statements, resolve discrepancies proactively, and maintain healthy supplier relationships through timely and professional communication.

· Ensure all supplier payments are processed within agreed credit terms and within internal authorisation limits.

· Maintain an organised, audit-ready AP documentation repository at all times.

· Generate and dispatch client invoices, delivery orders, and credit notes accurately and in a timely manner.

· Monitor AR ageing reports, follow up on overdue balances, and escalate delinquent accounts in line with the company's collections policy.

· Post and reconcile all incoming payments, ensuring accurate cash application against the correct invoices and customer accounts.

· Coordinate with sales and operations teams to resolve billing disputes and maintain healthy debtor days.

· Execute all month-end closing activities within defined deadlines, covering:

Ø P&L review: management fees, fee splits, gross-up entries, and expense reclassifications

Ø Balance sheet: accruals, deferrals, prepayment amortization, and reconciliation of all control accounts

Ø Cash flow analysis and working capital reporting

· Prepare and submit month-end, quarter-end, and year-end reporting packages to the Finance Manager within prescribed timelines.

· Coordinate with all departments to ensure completeness of cost bookings and proper revenue recognition prior to close.

· Support the annual statutory audit by preparing audit schedules, reconciliations, and providing full documentation to external auditors.

Financial reporting & statutory compliance

· Prepare accurate financial statements (P&L, Balance Sheet, Cash Flow Statement) in compliance with GAAP and IFRS standards.

· Prepare and file all tax return as applicable in each company’s jurisdiction maintaining complete, period-by-period documentation.

· Process all statutory payments and government filings within prescribed regulatory deadlines.

· Ensure all financial records are maintained in an organized, audit-ready state at all times.

· Assist the Finance Manager in the preparation of annual budgets, rolling forecasts, and budget-versus-actual variance analysis.

· Process monthly payroll accurately and on schedule, including basic salary, allowances, deductions, overtime, bonuses, and final settlements.

· Ensure payroll is submitted through the Wages Protection System (WPS) in full compliance with UAE Labour Law.

· Reconcile payroll accounts monthly and maintain confidential, well-organized payroll records.

· Coordinate with HR for all updates including new joiners, terminations, salary revisions, and leave encashments.

Bank Reconciliation & cash management

· Perform daily and monthly bank reconciliations across all company accounts, maintaining zero unreconciled balances at every period close.

· Monitor the petty cash float, process reimbursements, and ensure all petty cash transactions are properly documented and reconciled.

· Liaise with banking institutions for payment queries, account matters, and documentation requirements as required.

Costing & cost-center accounting

· Apply Product/Service Life Cycle Accounting using the Cost-Centre Method to allocate and track costs accurately across business units and product lines.

· Assist in analyzing cost variances and provide actionable insights to support management decision-making.

· Maintain fixed asset registers and process depreciation entries in accordance with company policy and applicable accounting standards.

· Support product costing exercises relevant to PharmSol's pharmaceutical and consultancy service lines.

Interdepartmental & stakeholder coordination

· Liaise with department heads, operations, and HR teams to gather financial data, resolve discrepancies, and ensure timely input into the accounting system.

· Correspond professionally with banking institutions, vendors, customers, auditors, and government bodies as required.

· Implement Finance department policies and procedures as directed by the Finance Manager and senior management.

· Actively participate in process improvement initiatives to enhance accuracy, efficiency, and internal controls within the finance function.

· Hands-on experience or certification — the primary accounting system in use: Tally ERP

· Intermediate to advanced — reconciliation templates, pivot tables, formulas, and data analysis: MS Excel

· Sound working knowledge of applicable accounting principles and standards: GAAP & IFRS

· Preparation and filing of VAT / GST returns in compliance with local regulations.

· QuickBooks, Zoho Books, SAP, Xero, or equivalent cloud-based platform: ERP / Accounting Software

· Product/Service Life Cycle Accounting; Cost-Centre Method: Cost Accounting

· Financial modelling, data visualization, and management reporting: Advanced Excel / Power BI

· Experience managing books across multiple legal entities or geographies: Multi-Entity Accounting

Pay: AED6,000.00 - AED8,000.00 per month