Accounts & Admin Executive

Role overview

Accounts and collections

• Record transactions and prepare financial reports, summaries, and reconciliations in QuickBooks.
• Support month-end closing, budget tracking, and cost control.
• Issue and track UAE and Qatar invoices, monitor receivables, follow up on delayed payments, and report outstanding accounts.

Payroll, administration, and coordination

• Process monthly payroll and maintain employee timesheets, leave balances, and contract records; support onboarding, basic recruitment, and recordkeeping.
• Schedule meetings, organise documents and internal communications, maintain cloud and hard-copy filing, and prepare management drafts, reports, and follow-ups.
• Handle client queries, deal with suppliers, and support bank account management.
• Monitor stock and inventory records; coordinate logistics follow-ups and documentation with UAE and Qatar teams.

Requirements

• Bachelor’s degree in Accounting or Finance and at least 8 years’ experience in accounts, finance, or administration.
• Working knowledge of QuickBooks and MS Office, especially Excel; strong written and spoken English.
• Proactive, highly organised, able to take ownership, and discreet with confidential information.
• Experience in a perfume and/or e-commerce business is preferred.
• The description states the role is only for candidates already based in the UAE; own sponsorship is preferred.

Salary

• AED 5,000 per month, negotiable depending on experience.