Accounts & Admin Executive

Role Overview

Accounting and Financial Management

• Maintain records of cash flow, cash collections, and business expenses.
• Perform cash and bank reconciliations and investigate discrepancies.
• Record and monitor financial transactions accurately and on time.
• Manage vendor accounts, invoices, payments, and outstanding balances.
• Prepare vendor payment schedules and process payments according to agreed cycles.
• Record staff advances, deductions, and settlements.
• Prepare monthly Management Information Reports for management review.
• Assist with financial analysis, expense monitoring, and cash-flow reporting.

Payroll and Employee Administration

• Process monthly payroll, including salaries, advances, deductions, and employee-related payments.
• Maintain accurate employee records and update payroll information on time.
• Coordinate salary-related matters and employee advances with management.

Visa and Compliance

• Coordinate employee visa applications, renewals, cancellations, and related procedures.
• Maintain visa expiry schedules and follow up on renewals.
• Maintain company and employee government documentation.
• Monitor restaurant licences, permits, and renewals.
• Track ministry regulations, legal requirements, and regulatory changes affecting restaurant operations.

Inventory and Store Administration

• Maintain records of restaurant consumables and store items.
• Monitor stock levels and availability of essential and perishable items.
• Maintain logs for stock receipts, issues, and consumption.
• Coordinate upcoming requirements with the restaurant and operations team.
• Place purchase orders for consumables and required store items.
• Monitor expiry dates and help prevent stock shortages or wastage.

General Administration

• Maintain organized accounting, vendor, employee, licensing, visa, and administrative records.
• Coordinate with vendors, suppliers, employees, and external service providers.
• Update management on payments, renewals, compliance, inventory, and administrative issues.
• Support other accounting and administrative tasks as required.

Requirements

• Bachelor's degree or diploma in Accounting, Finance, Business Administration, or a related field.
• Previous experience in accounting and administration, preferably in restaurant, hospitality, or F&B operations.
• Knowledge of accounting procedures and experience with reconciliations, vendor payments, payroll, and MIS reporting.
• Knowledge of UAE visa, licensing, and general business compliance procedures is preferred.
• Strong organization, time management, communication, coordination, attention to detail, and accuracy.
• Ability to manage multiple responsibilities, meet deadlines, work independently, and maintain confidentiality.
• Proficiency in Microsoft Excel and other standard office applications.

Compensation and Benefits

• Pay starts at AED 2,000 per month.
• Basic pay, accommodation, and food are provided.

Workplace

• Work is performed in person in a restaurant business environment.