Accounts & Admin Coordinator

**Job Type:** Full-time

Job Summary

Accounts Responsibilities

• Process and record daily financial transactions accurately.
• Prepare and maintain invoices, receipts, payment vouchers, and purchase records.
• Monitor accounts receivable and accounts payable.
• Follow up on customer payments and outstanding balances.
• Assist in bank reconciliations and monthly account reconciliations.
• Maintain accurate financial records and filing systems.
• Support month-end and year-end closing activities.
• Assist in preparing financial reports and management reports.
• Coordinate with auditors, vendors, and clients when required.
• Ensure compliance with company policies and GCC accounting regulations.
• Support VAT documentation and filing requirements.

Administrative Responsibilities

• Manage office documentation, filing, and record-keeping.
• Coordinate office supplies procurement and inventory management.
• Handle correspondence, emails, and telephone inquiries.
• Assist with employee documentation, onboarding, and HR administrative tasks.
• Coordinate travel arrangements, accommodation bookings, and meeting schedules.
• Maintain contracts, licenses, and company documents.
• Support management with administrative and operational tasks.
• Liaise with external service providers, government departments, and vendors as required.
• Ensure smooth day-to-day office operations.

Requirements

• Bachelor's degree or diploma in Accounting, Finance, Commerce, or a related field.
• 1–2 years of accounting experience in the GCC.
• Knowledge of basic accounting principles and bookkeeping.
• Familiarity with VAT regulations and documentation requirements in the GCC.
• Proficiency in Microsoft Excel, Word.
• Strong attention to detail and accuracy.
• Good organizational and time-management skills.
• Excellent communication skills in English.
• Ability to handle multiple tasks and meet deadlines.

Preferred Qualifications

• Experience working in service-based companies.
• Knowledge of UAE labor and administrative procedures.
• Immediate availability is an advantage.

• Accounts Payable & Receivable

• Bank Reconciliation
• Invoice Processing
• VAT Documentation

• Financial Record Keeping

• Administrative Coordination
• Microsoft Excel
• Document Management

• Communication & Coordination

• Time Management
• **Experience:** 1–2 years (GCC accounting experience required)