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Accounts & Admin Assistant
Al Burhan Accounting and Taxation LLC
Dubai, UAE
Full-time
Entry
Onsite
Discovered 1 weeks ago
Double-entry bookkeepingAccrual accountingBank reconciliationsGeneral ledger and trial balance reviewUAE VAT return preparation and reconciliationProject or task management
Role Overview
Coordinates assignments and deadlines, maintains accounting records, supports VAT and AML/KYC compliance, and follows up proactively to prevent missed work.
The role involves process ownership, issue spotting and appropriate escalation.
Key Skills for This Role
Double-entry bookkeepingAccrual accountingBank reconciliationsGeneral ledger and trial balance reviewUAE VAT return preparation and reconciliationProject or task management
Full Job Posting
The role
Coordinates assignments and deadlines, maintains accounting records, supports VAT and AML/KYC compliance, and follows up proactively to prevent missed work.
The role involves process ownership, issue spotting and appropriate escalation.
Project and assignment coordination
- Maintain the CRM workspace with new assignments, owners, deadlines, deliverables and statuses.
- Follow up on pending and overdue work and flag at-risk tasks before client or statutory deadlines are affected.
- Prepare concise daily status updates and weekly assignment summaries.
- Monitor the FTA portal twice daily for registrations, filings, notifications and pending actions; alert the responsible team member.
Accounting
- Record accounts payable, accounts receivable, cash, bank and general ledger transactions with supporting documents.
- Process invoices, quotations, supplier payments and approved employee expense claims.
- Perform regular bank reconciliations and investigate differences; review the general ledger and trial balance for errors or unusual balances.
- Assist with monthly, quarterly and annual management reports and financial statements.
Compliance and administration
- Prepare quarterly VAT returns for review, reconcile input and output VAT, track payment deadlines and maintain compliance records.
- Maintain AML/KYC files covering client identification, UBO and ownership information, and periodic reviews; flag unusual activity and escalate to the MLRO or Compliance Officer.
- Send client reminders on VAT, Corporate Tax and other assigned matters.
- Maintain employee leave records and support payroll and end-of-service information.
- Suggest practical improvements and automation for repetitive processes.
Qualifications and experience
- Bachelor’s degree in Accounting, Finance or Commerce; ACCA, CMA or CPA certification or progress toward one is a plus.
- 2–4 years’ experience in accounting or administration; UAE audit, accounting or tax firm experience is ideal.
- Strong knowledge of double-entry bookkeeping, accruals, reconciliations, ledger classification and trial balance review.
- Working knowledge of UAE VAT, including return preparation and input/output VAT reconciliation.
- Demonstrated task or project management skills for tracking deadlines, follow-up and prioritisation.
Tools and communication
- Hands-on accounting software experience; Zoho Books or Tally preferred, with QuickBooks or similar acceptable; advanced Excel required.
- Excellent written and spoken English and professional communication with colleagues and clients.
- Attention to detail, integrity and confidentiality, especially regarding AML and client information.
- Project management tools, FTA portal, goAML, UAE AML/KYC, Power BI or similar reporting tools, and Corporate Tax basics are preferred.
What the employer offers
- A role with ownership and visibility to senior management.
- Exposure to UAE tax, accounting and compliance work.
- Structured onboarding and a clear growth path.
- Competitive salary package; no salary amount or pay cadence is specified.
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