Accounting Services Supervisor MC

About the Department

Position Duties

• Education / higher education : Bachelor's Degree For required college degrees, applicable field(s) of study : Accounting, Finance, or related field. Minimum number of years of directly related experience : Four years of experience in accounting, accounts payable, accounts receivable, or equivalent. In lieu of a degree, incumbent must possess eight years of experience. A CPA may substitute for two years of experience. Education and/or experience preferences : Supervisory experience. Experience in a municipal accounting setting. Driver’s License requirement : Infrequent Driver -- Regular Driver's License Required Endorsements: none Note -- For any driver, driving record must always meet City driving and insurability standards. Required certifications, licenses or registrations : None Preferred certifications, licenses or registrations : CPA or candidacy
• Education / higher education : Bachelor's Degree
• For required college degrees, applicable field(s) of study : Accounting, Finance, or related field.
• Minimum number of years of directly related experience : Four years of experience in accounting, accounts payable, accounts receivable, or equivalent. In lieu of a degree, incumbent must possess eight years of experience. A CPA may substitute for two years of experience.
• Education and/or experience preferences : Supervisory experience. Experience in a municipal accounting setting.
• Driver’s License requirement : Infrequent Driver -- Regular Driver's License Required Endorsements: none

Note -- For any driver, driving record must always meet City driving and insurability standards.

Minimum Qualifications

• Knowledge : Accounting and bookkeeping principles and methods; principles of record keeping and records management; techniques for dealing with the public, in person and over the telephone; basic computer applications involving word processing, data entry and standard report generation; basic office practices and procedures; cash management procedures; City policies and procedures; the principles, practices and methods of governmental accounting and budgeting, and understanding of basic governmental financial statements. Skills : Must be able to type rapidly and accurately enough to successfully produce documents/spreadsheets, communicate via e-mail, or perform data entry as necessary to accomplish the essential functions of the position. Use of technology, equipment and software typically used in the office environment. Perform complex accounting and financial functions, and financial analysis. Effective interpersonal skills, written and verbal communication, and personnel management. Effective planning and time management skills. Abilities : Must be able to multi-task a variety of projects and manage priorities and tasks to meet schedules and timelines; perform accurate data entry and mathematical calculations; read, interpret and apply policies, procedures and instructions: ensure compliance with accounting regulations, standards and policies; maintain accounting documentation and records; maintain confidentiality of sensitive information and data; establish and maintain effective working relationships with those contacted in the course of work Interaction with Groups/Agencies/Entities: Internal: Works with inter-departmental staff and supervisors or managers, and with accountants and department managers. External: Works with external auditors through department managers, vendors, insurers and various external customers.
• Knowledge : Accounting and bookkeeping principles and methods; principles of record keeping and records management; techniques for dealing with the public, in person and over the telephone; basic computer applications involving word processing, data entry and standard report generation; basic office practices and procedures; cash management procedures; City policies and procedures; the principles, practices and methods of governmental accounting and budgeting, and understanding of basic governmental financial statements.
• Skills : Must be able to type rapidly and accurately enough to successfully produce documents/spreadsheets, communicate via e-mail, or perform data entry as necessary to accomplish the essential functions of the position. Use of technology, equipment and software typically used in the office environment. Perform complex accounting and financial functions, and financial analysis. Effective interpersonal skills, written and verbal communication, and personnel management. Effective planning and time management skills.
• Abilities : Must be able to multi-task a variety of projects and manage priorities and tasks to meet schedules and timelines; perform accurate data entry and mathematical calculations; read, interpret and apply policies, procedures and instructions: ensure compliance with accounting regulations, standards and policies; maintain accounting documentation and records; maintain confidentiality of sensitive information and data; establish and maintain effective working relationships with those contacted in the course of work
• Interaction with Groups/Agencies/Entities: Internal: Works with inter-departmental staff and supervisors or managers, and with accountants and department managers. External: Works with external auditors through department managers, vendors, insurers and various external customers.

Other Qualifications

• The following functions are typical for this position. The omission of specific functions does not exclude them if the work is similar, related or a logical assignment for this position. Other duties may be required and assigned. Supervise, assign, review, and evaluate the work of Accounting Technicians engaged in accounts payable, accounts receivable, cashiering, customer account services, and related accounting support functions. Plan, organize, coordinate, monitor, and oversee the daily operations of Accounting services to ensure timely, efficient and accurate processing of financial transactions and compliance with established policies and procedures. Train and mentor accounting technicians; develop, implement, and maintain procedures, internal controls, desk manuals, and workflow processes to improve efficiency, accuracy, and accountability. Identify operational issues and process improvement opportunities; recommend and implement solutions to streamline work processes. Coordinate and provide information, records, and supporting documentation requested during internal and external audits. Assist in the implementation, testing, maintenance, and enhancement of financial and accounting software systems; coordinate user training and process improvements associated with system upgrades. Monitor delinquent accounts and oversee collection activities, including the preparation and review of notices, correspondence, payment arrangements, and related documentation. Respond to and assist in resolving complex customer inquiries, complaints, and account discrepancies. Prepare operational, statistical, and financial reports for management regarding accounting activities and performance measures. Ensure compliance with City policies, safety procedures, applicable laws, regulations, and accounting practices. Collaborate with other departments to coordinate accounting processes, improve communication, and support organizational goals.
• The following functions are typical for this position. The omission of specific functions does not exclude them if the work is similar, related or a logical assignment for this position. Other duties may be required and assigned.
• Supervise, assign, review, and evaluate the work of Accounting Technicians engaged in accounts payable, accounts receivable, cashiering, customer account services, and related accounting support functions.
• Plan, organize, coordinate, monitor, and oversee the daily operations of Accounting services to ensure timely, efficient and accurate processing of financial transactions and compliance with established policies and procedures.
• Train and mentor accounting technicians; develop, implement, and maintain procedures, internal controls, desk manuals, and workflow processes to improve efficiency, accuracy, and accountability.
• Identify operational issues and process improvement opportunities; recommend and implement solutions to streamline work processes.
• Coordinate and provide information, records, and supporting documentation requested during internal and external audits.
• Assist in the implementation, testing, maintenance, and enhancement of financial and accounting software systems; coordinate user training and process improvements associated with system upgrades. Monitor delinquent accounts and oversee collection activities, including the preparation and review of notices, correspondence, payment arrangements, and related documentation. Respond to and assist in resolving complex customer inquiries, complaints, and account discrepancies.
• Prepare operational, statistical, and financial reports for management regarding accounting activities and performance measures.
• Ensure compliance with City policies, safety procedures, applicable laws, regulations, and accounting practices.
• Collaborate with other departments to coordinate accounting processes, improve communication, and support organizational goals.

Benefits

• To view a summary of benefits offered by the City of Rio Rancho click here.

Supplemental Questions