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Accounting & Operations Associate

SAAZ Micro
Camarillo, USA
Full-time
Mid · 2+ years experience
Onsite
Discovered 4 days ago
excel

Full Job Posting

Key Responsibilities

  • Procurement & Logistics Management
  • · Supplier & Subcontractor Management: Source, onboard, and maintain positive relationships with vendors and suppliers. Actively monitor subcontractors to ensure project schedules, guidelines, and compliance standards are fulfilled.
  • · Purchasing & Sourcing: Solicit and compile competitive quotes from vendors. Place Purchase Orders (POs) with the vendors
  • · Liaison with the Vendors: Serve as the liaison between the purchasing team and the supplier. Continuously follow up with suppliers regarding purchase statuses, critical delivery dates, and shipping logistics to minimize production delays.
  • Accounting & Bookkeeping Functions
  • Bookkeeping & Ledger Maintenance: Enter and categorize daily financial transactions, sales, and expenses into accounting software.
  • Accounts Payable: Process vendor bills, track incoming and outgoing payments.
  • Expense Reimbursements: Audit and process employee expense reimbursement reports against corporate policies.
  • · Timecard Follow-up & Analysis: Track employee and subcontractor timecards. Analyze labor allocations, follow up on missing timesheets, and review variances prior to submitting data to processing.
  • Administrative & HR Support
  • · HR Assistance: Provide cross-functional Human Resources administrative aid when needed, such as basic onboarding documentation, tracking employee records, or policy distribution.
  • Desired Qualifications
  • · Experience: 2+ years of hands-on experience in bookkeeping, general accounting, or another operations role.
  • · Education: High school diploma required. An Associate’s or Bachelor’s degree in Accounting, Finance, or a related business field is highly preferred.
  • · Technical Skills: Proficiency with accounting platforms (e.g., QuickBooks, Sage, or equivalent ERPs) and advanced Microsoft Excel capabilities.
  • · Core Competencies. Solid grasp of basic bookkeeping and GAAP principles.
  • · Soft Skills: Team player and eager to learn. Extreme attention to factual detail, excellent organizational and scheduling skills, and strict discretion with confidential financial data. A process-oriented mindset capable of switching smoothly between financial tasks and operational logistics.
  • Success Metrics
  • · PO & Logistical Efficiency: Meet or exceed the KPIs set for the on-time supplier delivery, and reduce the supplier bottlenecks due to lack of follow-up.
  • · Cost Efficiency & Sourcing: Sourcing quality quotes that align with project budgets while maintaining standard company lead times.
  • · Bookkeeping Accuracy: Maintenance of error-free general ledger entries with financial reconciliations completed by scheduled monthly deadlines.
  • · Timecard Integrity: 100% of weekly workforce timecard data analyzed, completed, and cleared for payroll on time.

Qualifications

  • 2+ years of hands-on experience in bookkeeping, general accounting, or another operations role.
  • ·
  • Proficiency with accounting platforms (e.g., QuickBooks, Sage, or equivalent ERPs) and advanced Microsoft Excel capabilities.
  • · Core Competencies. Solid grasp of basic bookkeeping and GAAP principles.
  • · Soft Skills: Team player and eager to learn. Extreme attention to factual detail, excellent organizational and scheduling skills, and strict discretion with confidential financial data. A process-oriented mindset capable of switching smoothly between financial tasks and operational logistics.
  • Success Metrics
  • · PO & Logistical Efficiency: Meet or exceed the KPIs set for the on-time supplier delivery, and reduce the supplier bottlenecks due to lack of follow-up.
  • · Cost Efficiency & Sourcing: Sourcing quality quotes that align with project budgets while maintaining standard company lead times.
  • · Bookkeeping Accuracy: Maintenance of error-free general ledger entries with financial reconciliations completed by scheduled monthly deadlines.
  • · Timecard Integrity: 100% of weekly workforce timecard data analyzed, completed, and cleared for payroll on time.

Preferred Qualifications

  • ·
  • · Education: High school diploma required. An Associate’s or Bachelor’s degree in Accounting, Finance, or a related business field is highly preferred.

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