Accountant

Overview

Daily Accounting Operations

• Record all daily financial transactions including cash, card, and bank entries
• Prepare and issue invoices for services and spare parts
• Maintain accurate records of expenses and receipts
• Manage petty cash and ensure proper documentation
• Track customer payments and outstanding balances

Accounts Receivable

• Generate customer invoices and statements
• Follow up on pending payments
• Maintain accurate customer account records
• Handle credit accounts for corporate and fleet customers
• Reconcile payments with invoices

Accounts Payable

• Record supplier invoices for spare parts, tools, and materials
• Verify purchase orders against supplier invoices
• Process and schedule payments to vendors
• Maintain supplier accounts and records
• Communicate with suppliers regarding payments and discrepancies

Inventory Management

• Monitor and record spare parts inventory movement
• Maintain stock levels and reorder points
• Track cost of parts used for each job
• Identify slow-moving or obsolete inventory
• Coordinate with storekeeper and workshop team to ensure accuracy

Payroll and Staff Expenses

• Prepare monthly payroll for staff and mechanics
• Track attendance, overtime, and commissions
• Manage salary advances and deductions
• Maintain employee expense records
• Cash and Banking
• Perform daily cash reconciliation
• Deposit cash into bank accounts
• Record all bank transactions
• Conduct monthly bank reconciliations
• Monitor and manage cash flow

Financial Reporting

• Prepare monthly profit and loss reports
• Track revenue from services and spare parts
• Monitor operating expenses
• Provide financial reports to management
• Analyze profitability by job or service type
• Tax and Compliance
• Prepare and file VAT returns in compliance with Zakat, Tax and Customs Authority requirements
• Ensure all invoices meet e-invoicing regulations
• Maintain proper financial records for audits
• Support tax and zakat reporting

Advanced Responsibilities

• Assist in budgeting and financial planning
• Conduct cost analysis and identify cost-saving opportunities
• Support forecasting of revenue and expenses
• Ensure internal controls and prevent financial discrepancies
• Use accounting systems such as QuickBooks or SAP

Garage-Specific Duties

• Link job cards to invoices accurately
• Monitor labor and parts profitability
• Track performance of workshop operations
• Analyze repeat customer activity
• Coordinate with workshop manager on financial matters

Requirements

• Bachelor’s degree in Accounting, Finance, or related field
• Proven experience in accounting, preferably in automotive or workshop industry
• Strong knowledge of VAT regulations in Saudi Arabia
• Proficiency in accounting software and Microsoft Excel
• High attention to detail and accuracy
• Strong organizational and communication skills

Preferred Qualifications

• Experience in inventory management within a garage or workshop
• Knowledge of automotive service operations
• Ability to work independently and meet deadlines