Accountant & Admin Executive

Role overview

Accounts and customer records

• Build and maintain customer records, including contacts, quotations, deposits, milestone payments, and delivery dates.
• Log supplier orders and match each order to the supplier's bill and payment.
• Record sales, purchases, receipts, and payments in Tally.
• Reconcile supplier accounts and bank accounts each month.
• Prepare supplier payment runs for the owner's approval; the owner approves and releases every payment.
• Follow up overdue and milestone customer payments and keep an aged receivables list up to date.

VAT, e-invoicing, and administration

• Prepare VAT records and support filing of UAE VAT returns.
• Help prepare quotations, invoices, and records for the phased introduction of UAE e-invoicing.
• Handle general office administration, including company and staff documents and renewal dates.

Required qualifications and experience

• At least 2 years of experience in an accounts role in the UAE.
• Hands-on Tally experience recording sales, purchases, receipts, and payments.
• Experience preparing bank and supplier reconciliations.
• Working knowledge of UAE VAT invoicing and records.
• Ability to maintain Excel trackers using lookups, filters, and pivot tables.
• Eligible to work in the UAE.

Preferred experience

• Experience in manufacturing, joinery, furniture, interiors, or trading is preferred.
• Experience following up overdue customer payments is preferred.
• Experience preparing WPS salary files is preferred.
• Experience setting up a customer or order tracking system from scratch is preferred.
• Experience with UAE e-invoicing or preparing accounting software for it is preferred.

Pay

• AED 2,500–3,500 per month.

Work location

• Work is in person.