Academic Affairs Programs Administrator
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Key skills for this role
About the Role
Provide executive support to Academic Affairs, coordinate academic programs, manage events, and require strong organizational and communication skills in English and Arabic.
Key Skills for This Role
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Key Responsibilities
- Provide high-level executive, administrative, and coordination support to the Office of Academic Affairs and the Office of the Chancellor
- Draft official correspondence, briefing notes, reports, presentations, and academic communications for leadership
- Track academic initiatives, follow up on action items, and ensure deadlines and deliverables are met
- Coordinate workflows between Academic Affairs and other university units to support smooth operations
- Support the organization, efficiency, and day-to-day management of the Academic Affairs Office
- Perform other related duties as assigned by the Director of Academic Affairs
Academic Programs & Partnerships Support
- Support the development and coordination of international academic collaborations and partnership-related activities in close alignment with Academic Affairs priorities
- Coordinate inbound and outbound faculty exchange and academic mobility programs, including liaising with departments, scheduling interviews, and managing academic communications
- Serve as the main point of contact for visiting faculty and scholars, providing pre-arrival academic coordination and on-site support
- Assist with the coordination of international academic delegations, including scheduling, logistics, and academic program planning
- Maintain accurate records of international academic engagements, agreements, and visits for institutional reporting and follow-up
- Support academic leadership in the preparation of partnership-related academic materials, summaries, and documentation
- Assist with content related to academic visits and international academic engagement for institutional communication platforms, as needed
Academic Calendar & Institutional Coordination
- Develop, maintain, and oversee the annual academic and institutional events calendar
- Coordinate scheduling and logistics for seminars, lectures, workshops, conferences, faculty meetings, and institutional academic events
- Prepare official invitations, agendas, programs, and event materials for academic activities
- Coordinate visits of scholars, speakers, and fellows, including schedules, academic engagement, and on-site logistics
- Manage the daily calendar and priorities of the Director of Academic Affairs, ensuring effective planning and follow-up
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