Academic Advisor/Coordinator

Why OSU?

• Provide advising that helps students achieve timely degree completion and connect their skills, abilities, and interests with their academic and career goals.
• Assist students with academic program planning, course selection and registration, resource connections, and exploration of experiential learning opportunities, while working to understand the individual needs, goals, and backgrounds of all advisees
• Monitor academic progress of assigned caseload of undergraduate students.
• Participate in proactive advising interventions and outreach to students from diverse backgrounds.
• Clarify and interpret relevant policies and procedures to assist students in making academic planning decisions.
• Assist students in understanding and applying academic regulations and requirements.
• Help students navigate and utilize university resources and services that support undergraduate education and student success.
• Meet with students on academic warning and academic probation and conduct proactive outreach as needed.
• Create and/or present student workshops on a variety of advising and student success topics as needed or requested.
• Maintain accurate information and resources for students (e.g. sample-plans, website updates, advising materials, transfer guides, etc.) through effective use of recommended technologies
• Maintain accurate electronic notes and records of advising appointments and student progress in OSU’s electronic record keeping systems.
• Stay current on university policies and practices relative to academic advising and student success efforts.
• Identify and participate in trainings and professional engagement opportunities to maintain currency relative to the position and support growth.
• Seek university trainings and local, regional, and national meetings, as appropriate.
• Coordinate and facilitate the delivery and instruction of BI 197 Professional Development I: Health Professions first year course (1 credit, teach once per year) for Biology majors.
• Grade academic advising assignment for BI 198 and BI 196 Professional Development I: Biology and Zoology first year course for Biology and Zoology majors.
• Co-advise the Integrative Biology Club, some events require evening and weekend hours.
• Coordinate the orientation process, including communicating with students and advisors, as well as collaborating with relevant university partners.
• Create and send weekly newsletters for both of the student-facing department listservs.
• Manage the communication outreach schedule for students and update email templates as needed.
• Develop and coordinate peer-to-peer and professional development engagement opportunities for online learners.
• Prepare and maintain advising materials such as program bulletins, websites, etc.
• Participate in orientation advising and activities for new students.
• Write committee letters for students applying to medical school.
• Communicate and collaborate with personnel in the Integrative Biology department, the College of Science, Ecampus, and across OSU , as needed.
• Participate in student recruitment activities. Meet with prospective students and parents as part of OSU’s Visit program. Represent OSU and the College of Science at various college fairs, community college visits, and recruiting events for students from marginalized or minoritized communities.
• Review Integrative Biology scholarship applications.
• Participate in Integrative Biology faculty meetings and serve on Integrative Biology Faculty Committees as assigned.
• Attend local, regional, and national meetings, as appropriate.
• Promote diversity and support equity, justice, and inclusion in the Department of Integrative Biology, School of Life Sciences and College of Science programs, including participation in proactive advising efforts to support students from diverse backgrounds. This position facilitates a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.
• Serve on other university, college, school, or department committees as needed.

• Bachelor’s degree from an accredited institution.
• Two or more years of full-time professional employment experience in a higher education student services setting, or two or more years of demonstrated full-time related experience advising, counseling, or mentoring individuals in other settings (i.e., K-12 environments, non-profits, etc.)
• Professional experience assisting diverse populations and/or diverse learners, such as non-traditional, online, international students, and/or groups historically underrepresented in higher education.
• Ability to communicate effectively in front of large groups and to provide presentations, workshops, and outreach programs.
• Knowledge and application of retention practices, student development theory, and/or proactive advising strategies.
• Outstanding demonstrated oral and written communication skills.
• Demonstrated ability to work effectively with a variety of audiences (i.e., students, staff, faculty and administrators).
• Demonstrated computer skills including proficiency with Microsoft Office Suite or similar tools.

• Educational background or experience related to Life Sciences.
• Two or more years of full-time professional employment experience in a higher education, student services setting.
• Demonstrated experience coordinating or managing programs, projects, or initiatives.
• Experience with student information and/or customer relationship management systems (e.g. Degreeworks, Banner, Peoplesoft, Slate, Salesforce, Navigate, etc.
• Experience or skills related to the program/function/initiatives that this position leads related field, or an advising unit related field.

Number of Vacancies

Indicate how you intend to recruit for this search

• Reflect on any aspect of your identity, values and experiences that contributed to your professional path up to this point; and
• How you will contribute to promoting inclusive advising practices at our institution.