Personal Assistant
Skills
About This Role
Job Description
Executive & Personal Assistant to Tech Executive — Remote (English + Russian)
Location
Remote (UAE/MENA timezone preferred)
Reports to:
Principal directly
Type
Full-time, long-term
Confidentiality
NDA required at offer stage
About The Role
A senior tech executive is seeking a high-caliber
Executive & Personal Assistant
to manage both professional and personal affairs.
This is a hybrid role for someone who can move seamlessly between scheduling a board call, coordinating an international trip, and managing personal lifestyle logistics — all in the same hour.
The ideal candidate is exceptionally organized, anticipates needs before theyre voiced, communicates with absolute precision in both English and Russian, and represents the principal with professionalism in every interaction.
Executive Support
- Manage the principals professional calendar, meetings, and reminders across multiple time zones
- Draft, edit, and respond to professional correspondence in English and Russian on behalf of the principal
- Coordinate internal and external meetings, prepare agendas, and follow up on action items
- Liaise with team members, partners, vendors, and clients on the principals behalf
- Screen incoming communications and prioritize what reaches the principal
- Maintain confidential documents, contracts, and business records
Personal Support
- Manage personal calendar, appointments, and lifestyle commitments
- Coordinate international travel: flights, hotels, transfers, visas, detailed itineraries
- Handle personal errands, bookings, deliveries, and reservations
- Coordinate restaurant reservations, events, and social commitments
- Manage personal expenses, receipts, and reimbursements
- Oversee personal shopping, gift sourcing, and special occasion planning
- Liaise with household staff and service providers where needed
Cross-Cutting
- Operate with absolute discretion on confidential matters
- Be available for ad-hoc requests outside standard hours when required
- Anticipate needs and resolve problems before theyre escalated
Non-negotiable
- Perfect written and spoken English — strict requirement, near-native fluency only
- 3+ years as an Executive Assistant, Personal Assistant, or Chief of Staff to a senior executive, HNWI, or founder
- Highly proactive — solves problems before they reach the principal
- Exceptional attention to detail and organizational discipline
- Discreet, trustworthy, and comfortable signing an NDA
- Reliable home office setup with stable internet and quiet working environment
- Strong plus
- Arabic fluency (third language is highly valued)
- Fluent Russian (written and spoken)
- Experience supporting tech, SaaS, or hosting industry executives
- Background managing both business and personal affairs in parallel
- Comfortable with modern tools: Notion, Telegram, Slack, Gmail/Outlook, calendar apps, expense and travel platforms
- Style fit
- Polished and professional in tone
- Comfortable in a fast-paced environment with shifting priorities
- Flexible with hours; not a 9-to-5 role
- Operates with quiet confidence — no drama, no excuses
Whats Offered
- Competitive salary, commensurate with experience (discussed at interview)
- 100% remote, with flexibility around UAE/MENA working hours
- Long-term, stable position with significant scope for ownership and growth
- Direct working relationship with the principal
Job Details
Role Level: Mid-Level Work Type: Full-Time Country: United Arab Emirates City: Dubai Company Website: https://ultahost.com Job Function: Administrative Support Company Industry/
Sector: Technology Information And Internet IT System Operations And Maintenance And Software Development
About The Company
Searching, interviewing and hiring are all part of the professional life.
The TALENTMATE Portal idea is to fill and help professionals doing one of them by bringing together the requisites under One Roof.
Whether you're hunting for your Next Job Opportunity or Looking for Potential Employers, we're here to lend you a Helping Hand.
Report
Disclaimer: talentmate.com is only a platform to bring jobseekers & employers together.
Applicants are advised to research the bonafides of the prospective employer independently.
We do NOT endorse any requests for money payments and strictly advice against sharing personal or bank related information.
We also recommend you visit Security Advice for more information.
If you suspect any fraud or malpractice, email us at abuse@talentmate.com.
Your resume, rewritten
for this exact role.
Sign up free — Base Career tailors your CV to this job description in 60 seconds.
01 / 05
Resume Tailored to This Job
Your keywords, structure, and story — rewritten to match this exact role and pass ATS filters.
Free · No card · 60 seconds
02 / 05
Cover Letter for This Role, Done
Job-specific cover letters written in Gulf professional tone — ready in seconds, not hours.
Free · No card · 60 seconds
03 / 05
See How Well You Fit This Role
AI match score with clear reasons — know your fit before investing time in the application.
Free · No card · 60 seconds
04 / 05
Use Autofill When You Apply
Autofill any application form on Workday, LinkedIn, Bayt, Greenhouse — with your tailored content.
Free · No card · 60 seconds
05 / 05
Track It. Follow Up at the Right Time.
Visual pipeline for every application with AI-timed follow-up reminders so nothing slips.
Free · No card · 60 seconds
Similar Jobs
Executive Personal Assistant( 0 to 2 years exp only)
Specialityvalve · Dubai
Company Description Specialty Valves, established in 2013 and based in Coimbatore, India, is a top-rated manufacturer of high-quality industrial valves. Known for its reputation and expertise, the company specializes in
Skills
Executive Assistant / Personal Assistant
STH Food · Dubai
👔 EXECUTIVE ASSISTANT / PERSONAL ASSISTANT📅 Executive Support | Coordination | Communication | Administrative Excellence💼 POSITION OVERVIEW 📍 Entry-Level to Mid-Level Role 🏢 Executive Office / Corporate Administrati
Skills
Personal Assistant (3000AED to 5000AED)
Pardus Creative Design & Artwork Services · Dubai
Role Description This is a full-time, on-site Personal Assistant role based in Dubai. The Personal Assistant will support senior team members with daily administrative tasks, including managing calendars, scheduling meet
Skills
Personal Assistant to Founder (Remote, MENA-Based)
Paired · Dubai
Paired is a global recruiting agency that pairs remote work with top-tier talent. We help individuals from around the world connect with great companies that are looking for their specific skill set. Our mission is to pr
Skills
Personal Assistant to Director/ secretary
Gamatech energy petroleum services · Abu Dhabi
Core Responsibilities Calendar & Meeting Management: Scheduling appointments, managing complex diaries, and coordinating meetings, often acting as a gatekeeper for access to the executive. Correspondence Handling: Scre
Skills
Personal Assistant- Arabic Speaker
Servco Facility Management · Abu Dhabi
Executive Support \ Manage the Chairman’s daily schedule, appointments, and travel arrangements. \ Coordinate internal and external meetings, including agenda preparation and follow‑up actions. \ Screen and prioritize em
Skills
Personal Assistant
Unity Star Import and Export FZE LLC · Dubai
About The Opportunity A dynamic trading and logistics firm operating across the UAE’s import-export ecosystem, we streamline cross-border commerce for premium consumer and industrial goods. With a fast-paced, relationshi
Skills
Yesterday
Tailor Resume↗Tailor Resume ↗Personal Assistant / Executive Secretary/House Manager
Saleh Omer Bin Haider Group · Dubai
JOB DESCRIPTION Position Title- Personal Assistant / Executive Secretary / House Manager Reporting To- Owner / Director Location- Dubai, UAE Salary- AED 8,000 – AED 10,000 per month (based on qualifications, experience,
Skills
Yesterday
Tailor Resume↗Tailor Resume ↗Executive & Personal Assistant to Chief Executive Officer
WeGrow Digital® · Dubai
I'm looking for a highly organized, proactive and reliable Executive & Personal Assistant to help manage both personal and administrative responsibilities. This role is ideal for someone who enjoys bringing structure, st
Skills
2 days ago
Tailor Resume↗Tailor Resume ↗2.2K+
Cover Letters & Follow-ups
1.8K+
Resumes Tailored
190.5K+
Jobs Tracked
Trusted by professionals at
Stop applying blindly.
Start getting hired.
Base Career automates the hardest parts of job searching — apply smarter, not harder.
AI Resume in 60s
Your resume rewritten for this exact role using the job description as the brief.
ATS-Optimized
Get past automated screening filters with the right keywords matched to each job.
Application Tracker
Track every job, follow-up, and interview in one visual kanban board.
Free plan · No credit card required