Facilities Administrator (UAE National)
Skills
About This Role
Overview
Every employee at Al Rostamani Group plays a role in making a real difference to the business and our customers.
We care for our employees by offering them meaningful and purposeful work and an opportunity to grow, learn, contribute and succeed.
Today, the Al Rostamani Group has come a long way since its birth in 1957.
Our group has grown steadfastly with the guiding principles of Commitment, Care & Vision, alongside a strong sense of active involvement in the community.
We are a well-diversified group, with a key presence in industries such as General Trading, Automobiles and Heavy Equipment, Travel, Foreign Exchange, Financial Services, Property Management, Construction, Infrastructure Development and Information Technology Services.
Our Group employs approximately 2000 people from 41 different nationalities, which contributes to our multicultural and multi-national environment.
Abdulla Al Rostamani Properties is a real estate developer having a diversified scope of activities which include property management, project management, and facilities management in addition to trading in properties.
Job Purpose
- Manage admin function to support AARP departments, and manage reception area in order to deliver friendly and efficient customer service for external visitors and create a warm and welcoming atmosphere.
- ****Job Responsibilities****
- Respond to incoming telephone calls in a professional manner, determine purpose of calls, and forward them to appropriate personnel or department
- Meet and greet guests / visitors, determine the purpose of visit and guide them to the respective person, and provide relevant information
- Manage receipt, distribution and dispatch of incoming and outgoing courier documents or packages to and from the company
- Monitor access to the building by visitors
- Manage and coordinate all staff ticketing jobs
- Make necessary arrangements for the group meeting room activities
- Provide support to Finance department by preparing LPO’s, releasing of vendors cheques etc.
- Prepare letters & perform clerical jobs as required
- Monitor everyday attendance of the staff and prepare reports for payroll processing using “People 365” system. Extract and send exceptions reports to department heads
- Maintain HR records (leave records, notification of resuming duty, sick leave etc.)
- Provide support to Chairman Office by acting as a reliever secretary
- Supervise the admin team to ensure smooth operations of admin functions
- ****Job Requirements****
Qualifications
- Bachelor’s Degree in any discipline
- Diploma / certification course in communication skills desirable
Experience
- Minimum 5 years of experience in reception / admin jobs. Real estate industry experience is preferable
- GCC experience is desirable
Knowledge & Skills
- Excellent communication skills
- Excellent organisational skills
- Excellent coordination skills
- At Al Rostamani Group, we seek talented people who work hard to achieve great things.
- We consider not only your skills and experience, but also your passion for the role, your desire to learn and how well you align with our core values of care, commitment and vision.
- If this position represents an opportunity you wish to pursue, we invite you to apply.
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