Administrator (UAE Nationals) - Jebel Ali
Skills
About This Role
Overview
- In this role, you will coordinate office activities and perform secretarial assignments for professional or management staff in support of the on-going operations of the office.
- Secretarial assignments include such duties as office coordination, scheduling meetings, preparing and maintaining office records, reports, and correspondence pertaining to the professional(s)'s and/or management staff's area of responsibility.
- Correspondence and Documentation
- Composes and types routine letters, memoranda, reports, minutes of meetings, scientific or technical material, numerical data, charts and forms
- Proofreads and corrects prepared materials for correct grammar, format, completeness, and content
- Sorts, opens, and distributes incoming mail to staff; associates incoming correspondence with files or related materials needed for meetings, correspondence, and reports
- Assists in the preparation of budgets and financial reports; prepares and monitors timekeeping and other personnel records
Visitors and Incoming Calls
- Receives and screens visitors and telephone calls, takes messages, schedules appointments for professional(s) and/or management staff and provides information to callers requiring knowledge of agency's operations, supervisor's point of view, and the interpretation and application of policies and procedures
Meetings
- Schedules and arranges meetings and conferences for professional(s) and/or management staff and notifies interested parties; makes travel reservations as needed
- Takes minutes or recordings of meetings for distribution to participants
- Information Recording and Archiving
- Establishes and maintains office files, logs, indexes, control records, or other information concerning the work under the supervisor's control.
- Enters, retrieves, updates, verifies, and deletes information from electronic files.
Office Supplies
- Determines needs and orders office supplies, equipment, repair and maintenance services through agency channels to ensure that inventory stocks meet demand
Safety, Quality & Environment
- Complies with all relevant safety, quality and environmental management policies, procedures and controls to ensure a healthy and safe work environment
Related Assignments
- Performs other related duties or assignments as directed
Minimum Experience
- Up to two years of administrative support experience
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